Accountability and Assessment –

Post most current accountability ratings, accreditation status, and distinction designations, Texas Academic Performance Report (TAPR) & School Report Card (SRC) on website by 10th day of the school year (TEC§39.362) / Requirement for Posting of Performance FAQ

2023-2024 Texas Assessment Calendar of Events (COE) deadline for districts to report state assessment results to local board of trustees is September 30th
Update AskTED (ensure Superintendent, Principal(s), and Testing Coordinator are correct)
Testing Transparency §6312 (e)(2)(A) and (B): Posting a policy regarding student participation in any assessment mandated by 20 U.S.C§6311(b)(2)
2024 Accountability Ratings and Unmasked Reports and Data Tables released in TEAL (TEC§39.362)
2024 Accountability Ratings and Masked District and Campus Data released publicly on TEA website (txschools.gov)
Accountability Appeals Registration window opens in TEAL
Preliminary Public Education Grant (PEG) List for 2025-2026 school year posted (TEC§29.201-29.205)

Administration and Leadership –

Comprehensive review of all AskTED contacts (be sure you have no blanks)
Review TEA Superintendent Resources & Guidance
Review inclement weather and safety protocols with administrative team
Hold district/campus SBDM Committee elections (TEC§11.251(b))
Distribute/publish Notification of Parents’ Rights (TEC§26.001)
Distribute copies of TEC§37 and local discipline policies to professional staff before start of school (TEC§37.018)
Review/amend Student Code of Conduct and post on website
Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))
Review sexual harassment procedures with staff and students
Evaluate district’s decision-making and planning policies every two years (TEC§11.252(4)(d))
Cybersecurity training certification submission deadline August 31st
The 2025-2026 application cycle for innovative courses closes on September 13, 2024. The complete innovative course application timeline is available on the TEA innovation course website.

Career and Technical Education –

Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs
Verify CTE Teacher certifications and teacher assignments (PEIMS)
Continue working on Perkins TEAL
Review CCMR Data Tracker
Setup Advisory Meetings for Fall 2024

Charter Specific –

Update website to ensure required postings are posted
Charter School Waitlist TSDS ready to load data to IODS August 5th
Submit calendar through TEAL, Charter School Tracking System (CSTS) application
Expansion information can be found at Texas School Charter Schools Amendments & Waivers
Post Charter Superintendent/CEO salary and Board Members on website
Utilize the All-In-One-Form to update AskTED, including all required positions

Federal and State Programs –

ESSA Consolidated Compliance Report for 2023-2024 due September 30th
*Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
2024-2025 ESSA Consolidated Application, due September 3rd, for LEAs without 12-month grant funded employees

Finance –

Budget Adoption for September 1st FY

Post 72-hour notice of meeting to discuss budget and proposed tax rate
*Final amendment to current year budget must be done prior to close & must be approved by the Board (August 31st FY)
*Hold meeting to adopt budget and proposed tax rate on or before August 31st
Prepare final budget amendments for prior year
Check date for districts planning a Voter Approved Tax Rate Election (VATRE) to publish Notice of Public Meeting to Discuss Budget and Proposed Tax Rate
Post on website adopted tax rate that will raise more taxes for maintenance & operations than last year’s tax rate (if applicable)
Post on website summary of proposed budget and link to budget adopted by Board for the last 3 years
Publish Notice of Public Meeting to Discuss Budget & Proposed Tax Rate (Texas Comptroller’s Form 50-280), if not conducting a VATRE rate (Publish at least 10 days before meeting not more than 30) - deadline August 21st
To order a November election: a district must adopt its budget and tax rate before ordering an election – deadline August 22nd (78th day before Election Day)
TEA Tax Information Survey (TIS) due in TEAL FSP System - report current year actual tax collections used near final settle-up process open – due August 31st
I&S Bond Payments Check Date (Normally by August 15th)
Chapter 49 (Recapture) Payment Due to TEA by August 15th
Confirm district is meeting IDEA-B MOE, ESSA MOE and spending by special allotment/PIC before submitting file to auditor
Chapter 49 districts - Total recapture payment due from districts with excess local revenue that elected to pay for attendance credit purchased in one lump-sum payment to the state (Option 3) and/or to the partner districts(s) (Option 4)

Food and Nutrition –

Distribute/Process Food and Nutrition Household Income applications (if applicable)
Food Service Management Contract Review Form to complete once per semester

School Board –

*Hold public hearing/Adopt budget for September 1st FY
*Approve health insurance rates (as appropriate)
Plan annual teambuilding and complete Bi-annual SB 1566 (2022) (Evaluating and Improving Student Outcomes (EISO))
*Order Trustee election & post notice for November election
*MOU with juvenile board for districts in counties over 125,000 by September 1st (TEC§37.010(a))
*Adopt Student Code of Conduct
*Adopt district/campus improvement plan
*Establish/approve Local School Health Advisory Council
Schedule Trustee candidate workshop (optional)

School Safety –

Review membership District Safety & Security Committee (TEC§37.109)
Safety & Security Committee members (new) complete Psychological First Aid training (TEC§37.108(f)(6)(C)(i))
Review requirements of all Safety and Security Agreements as per Emergency Operations Plans to ensure effective dates are applicable. Thememorandum of understanding (MOU) or mutual aid agreements must be submitted to TxSSC upon request (TEC §37.212(d)).
Plan Safety & Security Committee meetings for each academic semester & once during the summer (TEC§37.109) Maintain supportingdocumentation. Ensure Committee members have had psychological first aid and suicide prevention training (TEC §37.108(f)(6)(C)(i)) and thatthose elements are in the EOP. Ensure other team duties are completed.
Ensure the EOP is reviewed annually and includes considerations for Special Populations (TEC§37.1086) and notation of compliance with theEmergency Response Map and Walk-through in EOP (TEC§37.108)
Establish a Safe and Supportive School Program Team to serve each campus. Review the threat assessment process to ensure ready to implement(TEC§37.115)
- Verify threat assessment team and complete threat assessment training (TEC§37.115)
- Review policies and procedures for the teams (TEC§37.115)
- Review a clear procedure for a student to report concerning behavior exhibited by another student for assessment by the SSSP team(TEC§37.115 (c)(4))
- Review the procedure to maintain material and records of a threat assessment conducted on a student until the student’s 24th birthday (TEC§37.115(j-1))
- Review the process on how to provide the receiving districts with a child’s disciplinary record and any threat assessment involving the child, upon transfer enrollment. (TEC§25.002 (a), TEC§25.036 (c))
- Review process for maintaining threat assessment data for reporting (TEC§37.115)
Verify district communications technology & infrastructure allow communication during an emergency (TEC§37.108)
Provide all employees, including substitutes training in response to an emergency (TEC§37.108)
Verify district employees, and substitutes, have classroom telephone access to allow immediate contact with district emergency services or emergency services agencies (TEC§37.108)
Ensure that each campus has a Bully Committee (Minimum Standards) and that all required positions are filled. Ensure annual student bully prevention training is completed, student bully surveys are completed, and action plans are developed from the survey results. The district must also ensure an anonymous and identifiable reporting system and tracking mechanism are in place and actively monitored.
Review Traumatic Injury Response Protocol preparations (TEC§38.030)
- Inventory bleeding control stations
- Review expiration dates for bleed control kits
- Develop an annual training schedule for the use of bleeding control station:
  - School district peace office, school resource officers, or school security personnel
  - School personnel who may be reasonably expected to use
  - Offer instruction to students enrolled at the campus in grade seven or higher
Develop schedule for mandatory school drills exercises (TEC§37.114)
- Fire Drills: required 2 per semester if no guidance is provided by your local fire marshall (TEC§37.114)
- Secure Drill: 1 per school year
- Lockdown Drill: 2 per school year (one per semester)
- Evacuation Drill: 1 per school year
- Shelter-in-Place Drill (for either Severe Weather or Hazmat): 1 per school year
Ensure that the semi-annual safety standard maintenance checklist (REF: Chapter 61: Commissioner’s Rules §61.1031(d)(3)) is complete
- Certify LEA is fully compliant with Chapter 61. Commissioner’s Rules Concerning School Facilities.
Ensure that the LEA Superintendent or designee attends the semi-annual school safety sheriff meeting.
Ensure weekly door logs are being maintained.
Conduct a monthly inspection to verify the automated external defibrillator (AED) is placed at its designated location, reasonably appears to be ready for use, and does not reasonably appear to be damaged in a manner that could prevent operation. (THSC§779.003)
Ensure certain individuals have been fingerprinted for a national criminal history records review and other individuals have a name-based criminal history record information review (See TAA, November 2, 2023). In addition, superintendents & chief operating officers of open-enrollment charter schools are required to certify annually that the district or charter school has complied with (TEC§22.085)
Distribute Keep‘em Safe TX information regarding the safe storage of firearms to the parent/guardian of each student enrolled in the district or school (TEC§37.222)
Maintain/replenish Personal Protection Equipment (PPE) inventory
Provide updated school safety emergency contact information to Region 10 School Safety Consultant

Special Education –

2023-2024 State Performance Plan (SPPI) 7 & 13 submission window closes August 9th
2024-2025 Special Education Consolidated Applicant Designation Form (ADC)(State) due August 15th (Applicable to RDSPD Fiscal Agents Only)
2024-2025 Special Education Consolidated Grant Application (State) due August 15th (Applicable to RDSPD Fiscal Agents Only)
2023-2024 Non-Ed Funds (Optional funds): Last day for expenditures is August 31st
Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS –

RF Tracker data available to customers on August 1st (2023-2024)
ECDS - KG: TSDS ready to load data to IODS on August 5th
ECDS - PK: TSDS ready to load data to IODS on August 5th
RTF Collection: TSDS ready to load data to IODS on August 5th
PEIMS Fall Submission: TSDS PEIMS ready to load data to IODS on August 5th
SPPI-14 Collection: TSDS ready to load data to IODS on August 5th
Class Roster Collection: TSDS ready to load data to IODS on August 5th
SELA: TSDS ready to load data to IODS on August 5th
Charter School Waitlist: TSDS ready to load data to IODS on August 5th
Child Find Collection: TSDS ready to load data to IODS on August 5th
Child Find data available to customers on August 8th (2023-2024)
PEIMS Extended Year first submission ESC due date for LEAs and ESCs is August 22nd (2023-2024)
PEIMS Extended Year first submission due date for LEAs is August 29th (2023-2024)

Transportation –

Bus Accident Reporting System survey due by August 31st

Superintendent Portal

Monthly Reminders

August

September

October

November

December

January

February

March

April

May

June

July